At Highbridge Angling Association, our policies are designed to protect our members, volunteers, and the natural environment we cherish. From safeguarding and health & safety to environmental responsibility and privacy, we aim to create a safe, welcoming, and fair space for all.
Environment policy statement
Highbridge AA maintenance team, alongside the community service are in control of the grounds maintenance providing 'tailor made' services to suit individual site requirements including; litter clearance, herbicide application (weed killing), hedge and shrub pruning and trimming, grass cutting, tree and shrub pruning and soft landscaping.
In carrying out our services we recognise the need to minimise any adverse environmental effects caused as a result of our activities or services, achieving our business objectives in a manner that reflects the changing environmental priorities of our customers and the community.
As part of our commitment to maintaining the highest levels of environmental management,. Highbridge AA will comply with applicable environmental regulations, laws and codes of practice whilst committing to continuous improvement of our environmental management performance and the prevention of pollution. We recognise that our key adverse environmental impacts are energy, fuel consumption and green waste generation.
In particular Highbridge AA will:
The policy statement is on display at our premises and is made available on the internet at and can be made available to the public or permit holder via request. Highbridge Angling association Management and volunteers have responsibilities for the implementation of the policy and must ensure that environmental issues are given adequate consideration in the planning and day-to-day working activities.
This Environmental Policy Statement and the Responsibilities and Arrangements that support it will be reviewed at least annually or more frequently where there have been significant changes to Highbridge angling association or the nature of our activities
On behalf of Highbridge Angling Association
Date: 19.04.2025
Highbridge Angling Association - Privacy Policy
We aim to ensure that you feel secure when you volunteer for work parties, join the committee, or represent the club. Any personal information you provide will be handled with respect and in compliance with all relevant legal standards. The following information outlines how we plan to utilise your data, your rights regarding it, our rationale for collecting it, and who will have access to this information.
What information do we collect from you?
When you seek a volunteering position with Highbridge angling association, it is expected that you will need to provide specific information to facilitate our screening, shortlisting, and communication regarding your application. The information we may request includes, but is not limited to:
To proceed with your application, you must consent to the terms outlined in this privacy policy. By doing so, you permit us to utilise your information to evaluate your suitability for volunteering with us and to conduct statistical analyses.
How will your information be used?
Your personal information, including your phone number and email address, will be utilised to reach out to you regarding your position. This may involve inviting you to meetings or sending notifications through WhatsApp or email. Additionally, it may be disclosed to certain committee members who have a legitimate need for your information, such as managers or directors involved in the interview process or those responsible for assessing candidate fit for roles within their teams.
When you provide information to us on your application you should note that it will be:
For specific job openings, automated screening tools might be utilized during the application process. Your responses to certain questions (excluding those related to special categories or diversity and inclusion) could lead to the rejection of your application. For example, if your salary expectations exceed the compensation for the position, or if the job necessitates a driving license. The rationale for any rejection will be accessible in your candidate account, and we assure applicants that a manual review would yield the same result.
How can you access or update the information we hold about you?
We are committed to ensuring that candidates have fair access to their personal information collected during the application process, allowing them to rectify any inaccuracies. If you decide to register, you can view your profile, make corrections, and update your information or withdraw it whenever you wish.
To facilitate this, please reach out to the chairperson and the Club welfare officer to access your personal profile. We will handle all requests for information access or modifications in compliance with relevant legal standards.
What rights do you have?
You have the following rights concerning the management of your personal data:
If you choose to exercise your right to object or withdraw your consent, please note that we may still be required to process your personal data without your knowledge or consent, as permitted or mandated by law or regulatory obligations. In such instances, we will ensure that we do not process more personal data than necessary under the given circumstances.
This Highbridge Angling Association, Privacy Policy and the Responsibilities and Arrangements that support it will be reviewed at least annually or more frequently where there have been significant changes to Highbridge angling association or the nature of our activities
On behalf of Highbridge Angling Association
Date: 19.04.2025
Staying Safe during your time on our banks: We’re sure you’ll have a great time on Highbridge AA banks. To ensure you have a great time with Highbridge AA, we have prepared this notice on safety and security. While we make every effort to ensure your well-being during your time on the banks, please remember that you remain responsible for the safety of yourself and others.
Security For your safety: Bailiffs and committee members patrol the banks from time to time, but it is impractical for Highbridge AA to guarantee the security of your property. Your personal belongings are your own responsibility during your time on our waters. Do not leave property unattended or unsecured
Dangerous Items: You may not bring or use any firearms – including air weapons, illegal substances or similar items to any Highbridge AA Water under any circumstances.
Fire Prevention Please ensure any cooking/boiling operations are lit outside your bivvy.
Weather: Due to cold weather/frozen ground we may need to close our Waters. Please adhere to any safety signage in place and do not breach any temporary closure. Please do not walk on frozen lakes or waterways .Due to high temperatures, some of our venues may become too hot creating stress and problems for our fish.
You’re guide to no swimming safety: For your safety, swimming is forbidden in all water bodies on our venues.
Walking: Please be aware that tracks can become weathered. Please wear appropriate footwear. The level of lighting around the lakes is designed not to compromise the rural environment... Please keep to prepared roads and paths at all times.
Driving Safely: Sleepers, boulders, logs and posts are placed to prevent roadside damage and illegal parking. No liability is accepted for damage caused by these
Our Policies
Below is our full Privacy Policy, Cookie Policy and GDPR Policy
General Data Protection Regulations – GDPR
This Privacy Notice aims to give you information on how we collect and process your personal data provided to us when you apply to purchase a Permit Holders permit, night permit, day ticket or otherwise interact with us.
As an organisation that has chosen to hold personal data, we have a legal responsibility to treat the data with respect and hold the data securely.
We may change this Privacy Notice from time to time so please check our website regularly to ensure that you are in agreement with any changes. Any questions regarding this Privacy Notice should be sent using one of the contact options below.
Who We Are
Highbridge Angling Association is a non-profit making organisation founded around 1948. We are dedicated volunteers aiming to make your angling experience as pleasurable as possible, boasting some of the best fishing in the South West of England.
Personal data must be
Consent
By joining HAA, purchasing one of our Permit Holders permits, night permits or day tickets you are giving us permission to process the information specifically for the purposes identified within this document. You may withdraw your consent at any time by simply emailing [email protected]. However, withdrawing consent completely will mean you will not be able to remain a member as HAA needs to store and use this data as part of their Permit Holders.
The Personal Information We Collect And Use
When you purchase a Permit Holders permit, night permit or day ticket via email/Paypal or through one of our shop agents, your name, address, category of Permit Holders and where provided email and contact number(s) will be stored in our Permit Holders Database. Please be assured that we do not share your personal details with any other organisation or company.
However, it is a condition of membership that as a minimum your name and postal address shall be provided to HAA
What Personal Data Do We Hold
Permit Holders forms – These are held as hard copies and electronic copies dependent on how each are purchased. Hard copies are currently held by the Treasurer. Electronic copies are currently held by the Chairman.
The fully completed hard copy membership form holds the following information:
The fully completed night permit membership form holds the following information:
Why Do We Hold Personal Data
Permit Holders name – To enable us to address the member correctly.
Permit Holders address – To enable us to contact the Permit Holders by post for the purpose of sending them an annual application form.
Permit Holders telephone number – To enable us to quickly contact our Permit Holders
Permit Holders e-mail address – To enable us to contact our members. For administrative purposes and to allow easy identification of a Permit Holders
Type of Permit Holders – We have various categories of Permit Holders which attract different price points. We need to ensure that the member is in the correct category. We also occasionally target information to specific categories of Permit Holders.
Permit Holders Photograph -Night permit members are supplied with a photographic identity card. We retain a copy of the photograph in our records so the member can be positively identified by our bailiff team.
Permit Holders Car Registration – To enable us to recognised night permit members vehicles whilst parked on Club venues.
Permit Holders EA Rod Licence Number – To enable us to ensure night permit members are in possession of a valid EA Rod Licence when fishing club venue.
Payment Method – For club accounting purposes. This aids reconciliation of monies received. No bank details are requested or held.
Information management
Website Cookies
Our Website www.highbridgeanglingassociation.co.uk uses limited Website Cookies.
Permit Holders Database
The Permit Holders Database is maintained by the Club Chairman and Secretary, stored on a PC with password protection, and is backed up periodically for recovery purposes. The backup copies are password protected and kept secure. Past Permit Holders entries will remain on database for not more than two years.
Hard Copy Permit Holders Permits and Day Tickets
The hardcopy Permit Stubs and Day Ticket Stubs are securely stored by the Club Treasurer. The stubs for the previous Permit Holders year are destroyed following the Audited Accounts being approved at the Annual General Meeting.
Paypal
HAA uses Paypal to accept payments. For those Permit Holders using Paypal their name, email address, postal address and transaction details will be held on file in order for HAA to fulfil its own compliance and legal obligations. However, this information is always checked for accuracy before any invoice is issued. We will not share this information or your payment details.
Third Parties
Use of tackle shop agents to sell Permit Holders permits and day tickets. To protect the information provided and held temporarily by the shop agent the following condition of sale is placed upon them;
In order to comply with the General Data Protection Regulation (GDPR) and the Data Protection Act 1998 the agent agrees by selling permits and day tickets on behalf of HAA that the personal information (Name and Address) recorded on the Permit and Day Ticket stubs will be kept secure and not unlawfully used by the agent or divulged to any third parties. The information (permit counterfoils and day ticket stubs) shall only be passed to the HAA Treasurer or his representative.
Access To Your Personal Information
You are entitled to view, advise us of any changes or have us delete any personal information that we hold. If you request us to delete your name and address, you will no longer be a Permit Holders and your Permit Holders record within the Permit Holders Database will be deleted. You will need to return your membership permit to the address below. As the GDPR is all about individuals having more control over data held on them, our Permit Holders can request a copy of all information we held on them. To comply with the GDPR we will provide this information within 30 days of the request. Simply send an email to [email protected]
Mailing
We will use the contact details held on our Permit Holders database to send out the annual Night Permit renewal application forms and hard copies of membership permits purchase via PayPal as and when requested. Night Permit renewal application forms, normally delivered during April or May, and requested Permit Holders permits are the only communication HAA will send out. If you do not wish to receive this communication then contact the Club Secretary on the details above.
Disclosure
We will never disclose the information held in our database to any outside organisation. The information is held strictly for club use and distribution of the data within the management of the club is restricted to a need to know basis.
We will publish this document on our website and refer to the document location on the Permit Holders hard copy permits and request that any Permit Holders who have objections should contact us and we will address these objections – these actions will be recorded.
Working With Highbridge Angling Association
We want you to feel confident that when you buy a permit, apply to volunteer for work, join the committee, or represent the club, any personal information you share with us is treated respectfully and in accordance with all appropriate legal requirements. The following details explain how we intend to use the information, along with your rights, our reasons for requesting it and who will have access to it.
What information do we collect from you?
When you apply for a volunteering role with HAA, it’s natural you’ll be asked to provide certain details to enable us to screen, shortlist and make contact with you regarding your application.
The type of information we ask you to provide may include, but is not limited to:-
In order to submit an application, you must agree to the terms of this privacy policy. By doing this, you are allowing us to use your details and information so we can assess your suitability for volunteering with us and carry out statistical analysis.
How will your information be used?
Personal information, such as your phone number or email address, will be used to contact you about your role. For example, to invite you for a meeting or to notify you via what’s app or email.
It may also be shared with specific members of the committee who have a proper reason to use your information, such as managers or directors who are carrying out interviews or who are responsible for deciding on candidate suitability for a role within their team.
When you provide information to us on your application you should note that it will be :-
For certain vacancies, automated screening tools may be used as part of the application process. The answers you provide to one or more questions (excluding any special categories/diversity & inclusion questions) may result in your application being declined.
For instance, if your salary requirements are above what the role would pay, or if the role requires a driving licence.
The reason for the decline will be made available to you in your candidate account, and we can assure applicants that the same outcome would occur if we manually reviewed their application.
How can you access or update the information we hold about you?
We are dedicated to providing reasonable access to candidates who wish to review the personal information retained when they apply for roles, and correct any inaccuracies it may contain. If you choose to register, you may access your profile, correct and update your details, or withdraw your details at any time.
To do this, you can access your personal profile by contacting the chairmen and Club welfare officer. In all cases we will treat requests to access information or change information in accordance with applicable legal requirements.
What rights do you have?
You have the following rights in relation to the way in which we deal with your personal data:
Where you exercise your right to object or withdraw your consent, we may still need to process your personal data without your knowledge or consent where we are permitted, or required by law or regulatory requirements to do so.
However, in such a case, we will not process more personal data than is required under the circumstances.
Changes to This Privacy Notice
This Highbridge Angling Association, Lone working Policy and the Responsibilities and Arrangements that support it will be reviewed at least annually or more frequently where there have been significant changes to Highbridge angling association or the nature of our activities
On behalf of Highbridge Angling Association
Date: 19.04.2025
Highbridge Angling Association – Health & safety Policy
We aim to ensure that you feel secure when you volunteer for work parties, join the committee, or represent the club. Any personal information you provide will be handled with respect and in compliance with all relevant legal standards. The following information outlines how we plan to utilise your data, your rights regarding it, our rationale for collecting it, and who will have access to this information.
Highbridge Angling association is committed to providing a safe and healthy working environment for all volunteers, visitors, and contractors/sub-contractors.
We will ensure that all volunteers are provided with the necessary training, equipment, and supervision to perform their duties safely
Every Highbridge Angling association volunteer has a moral and legal responsibility to see that their actions or lack of them, do not place other volunteer or fellow workers in jeopardy from an accident, or health hazard
This Highbridge Angling Association, Health & safety Policy and the Responsibilities and Arrangements that support it will be reviewed at least annually or more frequently where there have been significant changes to Highbridge angling association or the nature of our activities
On behalf of Highbridge Angling Association
Date: 19.04.2025
First Aid & Incident reporting
The health, safety, and wellbeing of our volunteers and all individuals impacted by our operations are essential to the success of our organisation. At Highbridge Angling Association, we recognise that our long-term viability hinges on our capacity to ensure the safety and health of our employees, business partners, suppliers, subcontractors, and the public. We firmly believe that no task is so critical that it cannot be performed safely.
Our policy is to foster an environment where no one is exposed to physical or psychological harm. We will accomplish this by:
- Delivering outstanding and motivating leadership
- Actively seeking opportunities to eliminate risks by incorporating safety and health into our designs
- Recognising hazards related to our operations and mitigating risks whenever feasible
- Implementing a hierarchy of controls and establishing strong systems for managing any residual risks
- Allocating adequate resources for health and safety management, including setting and tracking objectives for ongoing improvement
- Engaging in open communication with our volunteers, business partners, suppliers, and subcontractors to foster a Zero Harm culture, where everyone is accountable and aware of how to maintain their own and others' physical and mental well-being.
Each individual unit is responsible for:
• Providing visible leadership for health, safety and wellbeing
• Ensuring that effective arrangements to deliver these requirements are established and implemented across the operations of the business
• Providing an effective process of assurance
Ensuring compliance and legal requirements. It is the responsibility of every individual in Highbridge angling association the business to:
• Perform their job in a safe manner, making health, safety and wellbeing personal and looking out for themselves and their colleagues
• Be fit for work
• Stop work and seek guidance if anything changes or they believe what they are doing is unsafe
• Report all unsafe events or conditions they see
• Always receive a briefing before starting work
• Comply with all health and safety requirements
• Contribute ideas to help continually improve the effectiveness of health and safety risk management
| Approval | HAA must be given approval of all works before starting, following CDM regulations during temporary or permeant times
| Cooperation & Coordination | HAA, contractors & all volunteers must adhere to all regulations, safety expectations
| EMERGENCY CONTACTS Contact numbers – for use in the event of a problem or emergency on site at any time outside of normal hours
First Aid Provision: None on site
| Nearest A&E Hospital: Bower Lane, Bridgwater TA6 4GU Grange Road, Uphill, Weston super mare, BS23 5TQ
First Aid Boxes in all HAA vans, main first box and accident is in the Walrow cabin.
First Aid: No one on site has attended basic first aid:
Incident reporting procedure
In the event of an incident or accident involving personal injury the following procedures must be followed
Emergency Procedures
If the circumstances of the accident are not clear – notes of the accident must be made on the form.
If there are doubts about the nature or seriousness of the injury, the responsible person will ensure the injured person is given appropriate medical attention as soon as possible.
This Highbridge Angling Association, Health & safety Policy and the Responsibilities and Arrangements that support it will be reviewed at least annually or more frequently where there have been significant changes to Highbridge angling association or the nature of our activities
On behalf of Highbridge Angling Association
Date: 19.04.2025
Lone Working Policy
A volunteer may occasionally engage in activities independently, a situation referred to as 'lone working.' The Health & Safety Executive defines a 'lone worker' as an individual who operates alone without immediate or direct oversight.
Highbridge Angling Association holds the responsibility for ensuring the health, safety, and well-being of volunteers who may be working alone, whether from home or in the field, without direct support or supervision. To safeguard these lone workers, it is essential to implement effective systems aimed at minimizing risks wherever feasible and practical.
This policy also encourages volunteers to consider their personal safety by raising awareness of potential risks. The guidance provided outlines measures to maintain the health and safety of lone workers. It is intended for anyone who employs lone workers or engages them as contractors, including self-employed individuals or those who work independently.
While lone workers encounter the same workplace hazards as others, the likelihood of these hazards resulting in harm is heightened due to the absence of immediate assistance or support in case of emergencies.
Highbridge Angling Association is committed to offering training, supervision, monitoring, and support for those working alone.
So, who qualifies as a lone worker, and what roles do they fulfill? A lone worker is defined as an individual who operates independently without close or direct supervision. They exist in all sectors and include those who:
All of these factors can have adverse health consequences for workers, such as musculoskeletal disorders, stress, tiredness and fatigue, as well as issues associated with poor or irregular eating habits.
Health and safety law the guidance as a Highbridge Angling Association, understand what you should do to comply with your legal duties towards all lone workers under:
You are accountable for ensuring the health, safety, and well-being of all contractors, volunteers, and self-employed individuals working under your supervision. These obligations cannot be delegated to anyone else, including those who operate independently.
While working alone can often be safe, it is essential to assess and address any health and safety risks prior to permitting individuals to do so. Creating a safe and healthy work environment for lone workers may require different considerations compared to managing the health and safety of other employees.
Nevertheless, you are required to incorporate the risks associated with lone workers into your overall risk assessment and implement measures to mitigate or manage these risks as needed. This should encompass:
| Hazards | Control measures
| Medical fitness. Is the Volunteers subject to any medical condition that may place them at increased risk when working alone?
| The Volunteers must ensure that any medical conditions which might be relevant to their working alone are fully discussed with their line manager and, if necessary, Occupational Health and own GP. Individuals must not work alone if any such condition is assessed as placing them at increased risk. Any person who requires assistance to get the fishing banks in an emergency must not work alone.
| Supervision: What arrangements are in place to maintain contact with the Volunteers? | The Volunteers must comply with the out-of-hours log-in/out arrangements in operation within the building. Set up contact arrangements with other volunteers and family members, alternative message the bailiff what’s app group to make everyone aware of leaving and returning home safely
| Training & competency: Has necessary information, instruction and training been given to the Volunteers, and is the volunteer competent to carry out the work alone? | Any Volunteers to be in the patrolling/working outside normal hours must be fully competent to carry out the work safely and be fully conversant with emergency procedures.
| Access: Is there a safe means of access/egress for the volunteers [consider lighting, personal security issues and means of escape in emergency] | Access to Walrow lake is restricted to outside normal hours. In the event that the volunteers has concerns about security or suspects there is an intruder/trespasser in the building or site they must contact 07860452096, Do not confront the intruder. Lock door and await arrival of Highbridge AA committee.
| Emergencies: Does the volunteers have access to emergency warning devices to raise the alarm in event of emergency eg fire alarm, motion sensors /manual device [panic alarms] | The volunteers must know local arrangements on how to respond in event of fire or other emergency.
| First aid: Are there arrangements in place to deal with a situation where the volunteers becomes ill or has an accident? [access to First aiders and facilities] | First aiders are unlikely to be present. First aid boxes are available at Walrow cabin and contents checked regularly. In the event of an volunteers feeling unwell they should if possible return home or contact 07860452096 for assistance.
| Welfare facilities. Is there adequate heating, lighting, access to drinking water and toilets? | The volunteers should be aware that walrow cabin has a heater and somewhere to rest.
This Highbridge Angling Association, Lone working Policy and the Responsibilities and Arrangements that support it will be reviewed at least annually or more frequently where there have been significant changes to Highbridge angling association or the nature of our activities
On behalf of Highbridge Angling Association
Date: 19.04.2025
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